Order
Assignments and recalculation labor pensions
Based on information
Individual (personalized) accounting
(reviewed and approved by the regional methodological council on the organization of appointment and payment of pensions on December 15, 2010)
The procedure for assigning and recalculating pensions based on individual (personalized) accounting information has been developed in order to reduce the time for assigning pensions in accordance with the regulations listed below:
Federal Law No. 173-FZ of December 17, 2001 “On Labor Pensions in Russian Federation»;
Federal Law of December 15, 2001 No. 167-FZ “On compulsory pension insurance in the Russian Federation”;
Federal Law of 01.04.96 No. 27-FZ “On individual (personalized) registration in the compulsory pension insurance system”;
Rules for applying for a pension, assigning a pension and recalculating the amount of a pension, transferring from one pension to another in accordance with the Federal Laws “On Labor Pensions in the Russian Federation” and “On State pension provision in the Russian Federation", approved by the Resolution of the Ministry of Labor and social development of the Russian Federation and the Pension Fund of the Russian Federation No. 17/19пб dated February 27, 2002;
Decree of the Government of the Russian Federation No. 555 of July 24, 2002 “On approval of the Rules for counting and confirmation insurance period to establish labor pensions";
Resolution of the Ministry of Labor and Social Development of the Russian Federation and the Pension Fund of the Russian Federation dated February 27, 2002. No. 16/19pa “On approval of the List of documents necessary to establish a labor pension and a pension for state pensions in accordance with the Federal Laws “On Labor Pensions in the Russian Federation” and “On State Pensions in the Russian Federation”.
1. Reception and processing of documents for granting a pension
1.1. Insured person applies to the client service of the Pension Fund of the Russian Federation in accordance with the “Rules for applying for a pension, assigning a pension and recalculating the amount of a pension, transferring from one pension to another...”, approved by the Resolution of the Ministry of Labor and Social Development of the Russian Federation and the Pension Fund of the Russian Federation Resolution No. 17/19пб, represents application for a pension and documents specified in the List approved by Resolution of the Ministry of Labor and Social Development of the Russian Federation and the Pension Fund of the Russian Federation No. 16/19pa.
Customer service specialists
1.2.1. accept an application for a new pension with the necessary package of documents, checking them for completeness and correctness of execution;
1.2.2. check the fact that the insured person has an insurance certificate of compulsory (state) pension insurance, the compliance of the presented insurance certificate with a passport or other identity document;
1.2.3. indicate in the application the number of the insurance certificate of compulsory (state) pension insurance;
1.2.4. in the absence of an insurance certificate of compulsory (state) pension insurance, the applicant is referred to a specialist in the department (group) of personalized accounting who carries out work on registering citizens in the compulsory pension insurance system;
1.2.5. register the application in the PTC CS of the Pension Fund of Russia;
1.2.6. issue a receipt - notification, which indicates the date of receipt of the application, the list of missing documents and the deadlines for their submission;
1.2.7. (clauses 1.2.7., 1.2.8., 1.2.9. combined) refer the applicant to a specialist in the department (group) of personalized accounting who carries out work on registering citizens in the compulsory pension insurance system in the following cases:
The need to exchange an insurance certificate if there are discrepancies in the insurance certificate of compulsory (state) pension insurance and identity documents regarding the last name, first name, patronymic, date of birth, place of birth or gender of the insured person;
- loss of the certificate of compulsory (state) pension insurance;
- submission by the insured person of an application for updating the address part;
Identification of multiple registration of the insured person in the individual (personalized) accounting system;
1.2.8. check the availability of a pension file layout generated based on the results advance work and the completeness of the information contained therein;
In the absence of a layout, the information about the applicant’s work experience available in the SPU PTC is verified with the primary documents through the PFR CS PFR.
If the AP was registered in the compulsory pension insurance system before 01/01/2002, they check the availability of information on earnings (remuneration), income taken into account when assessing pension rights before 01/01/2002.
If there is earnings in the PTK SPU for 2000-2001. determine (through the automated workplace "NVP") the ratio of the applicant's average monthly earnings to the average monthly salary in the country for the same period. If this ratio is less than 1.2, the customer service specialist recommends that the applicant (his representative) submit a certificate of average monthly earnings for any 60 consecutive months before 01/01/2002 to assign a pension;
1.2.10. if the applicant is working at the time of application, expressed a desire to receive a pension, taking into account information about insurance contributions for compulsory pension insurance for the inter-payment period (form SPV-1) and personally submitted this information (if there is a power of attorney from the employer to present it), then he is sent to department (group) of personalized accounting to receive relevant documents from it;
1.2.11. if the PTC SPU contains all the data necessary for assigning a pension (including cases where identified discrepancies in the Extract from the individual’s personal data record with the submitted documents cannot affect the right and amount of the pension), and also if the work took place outside region, and check the completeness of the information through PTK KS PFR does not seem possible, on the day of applying for a pension include an application for a new pension in the request for generating an Extract from the ILS of the AP;
1.2.12. if there is missing information on individual (personalized) accounting in the compulsory pension insurance system:
The applicant is notified about the composition of the missing information, and about the assignment of a pension according to the information available to the territorial body of the Pension Fund of the Russian Federation of individual personalized records in the compulsory pension insurance system, explaining that after the insurer submits the necessary information, an additional payment of the pension will be made for the entire period from the date her appointment.
They require from the applicant written confirmation of his will to calculate the amount of the pension, taking into account information on accrued (paid) insurance contributions for compulsory pension insurance from the beginning of the reporting period to the date of assignment of the pension (form SPV-1), or without taking into account information for the inter-calculation period, explaining options for subsequent recalculation (adjustment) – Appendix No. 1.
Information on accrued and paid insurance contributions for compulsory pension insurance and the insurance period of the insured person for establishing a labor pension (form SPV-1), confirming the amount of insurance contributions from the beginning of the reporting period until the date of assignment of the pension, is not considered missing and the additional payment of pension for the period from the date its assignment is not made if the insured person initially refused to take measures to request this information by signing the appropriate application in the form of Appendix No. 1, expressing a desire to take these amounts into account during the subsequent recalculation (adjustment) of the pension (except for cases when confirmation of the special period is required length of service).
2) if the pension is assigned during the period established by law for the submission of personalized accounting information for the previous reporting period (since 2011 - January, April, July, October), explains the possibility of submitting personalized accounting information for the reporting period (SZV- forms 6-1, SZV-6-2 with the form type “ISHD”) in relation to the person applying for a pension, before submitting personalized accounting information for the organization as a whole;
3) hands over to the applicant carrying out labor activity, notification of the need to provide missing individual (personalized) accounting information within 10 days - Appendix No. 2 or Appendix No. 3 (when assigning a pension in January, April, July and October) for transfer to the administration of the enterprise in which his work takes place;
4) explains to the applicant his role as a person controlling the employer’s actions in the timely submission of missing individual (personalized) accounting information, or the preparation of missing information that can be submitted to the UPFR by the applicant himself (subclauses 3.4 of clause 1.2.14 of the previously existing Procedure are excluded , subparagraphs 5.6 are considered No. 3 and No. 4 with amendments to paragraph 3);
Attention! It should be noted that if this insured person was subject to advance job, the applicant and the employer must be notified of the need to provide missing information within carrying out advance work!
1.2.13. if the Extract from the individual personal account of the insured person does not contain the information necessary to determine the right to a retirement pension, to confirm the insurance period, including length of service
for the relevant types of work, other documents containing the necessary information are accepted ( employment history, policyholder’s certificate, etc.).
In the case of a pension being assigned according to available information from individual (personalized) records, as missing information is received, an appropriate note is immediately made in columns 8 and 9 of the online journal for registering the above-mentioned pension cases (Appendix No. 7) for the timely adoption of measures to supplement the pension.
Pension documentation
1.6.1. the head of the group for final registration and processing of pension documentation receives from the head of the client service a package of documents necessary for the assignment of a labor pension against signature;
Specialists involved in final registration of pension documentation:
1.6.2. track the actual addition (clarification) of the ILS ZL;
1.6.3. in 7 calendar days, if no message is received from department (group) of personalized accounting and/or the department (group) for assessing the pension rights of insured persons on the addition (clarification) of the ILS of the AP:
Check the fact of addition (clarification) of the ILS ZL in the PTK SPU database;
If there is no fact of addition (clarification) of the ILS of the AP, it is clarified in department (group) of personalized accounting and/or in the group for assessing the pension rights of insured persons, the reasons for the delay;
1.6.4. in case of receipt of information from the department (group) of personalized accounting or department (group) of the OPPL about the impossibility of supplementing (clarifying) the ILS, prepare a draft decision on counting periods of work according to available documents as work experience, as well as a draft decision on adjusting the PU information in terms of work experience until 01/01/2002 by the territorial body of the Pension Fund. Inform the applicant about the decision;
1.6.5. on the day of receipt of information about the replenishment of the ILS, the AP includes an application for a new pension assignment in the request for the generation of an extract from the ILS of the AP;
1.6.6. receive final Statements on the status of the ILS of the AP;
1.6.7. print out statements to monitor the completeness of the ILS and the compliance of the information contained in it with other documents submitted for granting a pension;
1.6.8. on the day of receipt of the last document necessary to establish a pension, a layout of the pension file is created;
1.6.9. control the receipt of updated (missing) personalized accounting information on pension cases entered in the pension affairs register that requires additional registration in connection with the decision to establish pensions based on primary documents on length of service or on existing incomplete personalized accounting information (Appendix No. 7). As the missing information is received, column No. 10 of the journal is filled in and the documents are submitted for processing;
Specialists involved in processing pension documentation:
1.6.10. upon receipt of the layout of the pension file, no later than the next day, enter legal information into the database of the automated workstation of the CWP;
1.6.11. prepare a draft decision on the assignment (refusal to assign) a pension and supplement the layout of the pension file with printouts of the draft decision, information about length of service and wages;
After the return of the pension file (with a protocol on the assignment of a pension, signed by a specialist of the control group, as well as certified by the signature of the manager or other authorized person, and a seal), information on the assignment of a pension is transferred for payment, and the pension file is transferred to the chief specialist of the payment department for control for payment of pension on the first day of acceptance and transfer in accordance with the schedule approved by the UPFR.
Control group specialists
When checking the layouts of pension cases with a prepared draft decision, they check the fact of registration in the Journal (Appendix No. 7) of those pension cases for which the pension is assigned according to the available personalized accounting information with subsequent additional payment.
A) taking into account information on accrued insurance premiums for the inter-settlement period of the current calendar year.
I received a request for the need to provide the missing individual (personalized) accounting information within 10 days for transmission to the administration of the organization(s) at the place of work.
B) without taking into account information on accrued insurance premiums for the inter-settlement period of the current calendar year.
I am familiar with the procedure for recalculating and adjusting the amount of the insurance part of the labor pension, taking into account additional insurance contributions.
Date Signature
Appendix No. 2
To the head
_________________________
Name of company
NOTIFICATION
In order to timely assign a pension to an employee of your organization _____Name______, we inform you of the need in accordance with the Federal Law of 04/01/1996. No. 27-FZ “On individual (personalized) registration in the compulsory pension insurance system” and Clause 36 of the “Instructions on the procedure for maintaining individual (personalized) records of information about insured persons”, approved by Order of the Ministry of Health and Social Development of the Russian Federation dated December 14, 2009 No. 987n, within 10 days from the date the employee contacts you, submit to the Pension Fund Office (address, office, telephone) individual information on accrued and paid insurance contributions for compulsory pension insurance and the insurance period of the insured person to establish a labor pension (form SPV-1) on __full name___ from the beginning of the reporting period to the date of assignment of the pension.
Head of Assignment Department
and recalculation of pensions
Pension Fund Offices in _________
Appendix No. 3
To the head
_________________________
Name of company
NOTIFICATION
In order to timely assign a pension to an employee of your organization _____Name______, we inform you of the need in accordance with the Federal Law of 04/01/1996. No. 27-FZ “On individual (personalized) registration in the compulsory pension insurance system” and Clause 36 of the “Instructions on the procedure for maintaining individual (personalized) records of information about insured persons”, approved by Order of the Ministry of Health and Social Development of the Russian Federation dated December 14, 2009 No. 987n, within 10 days from the date the employee contacts you, submit to the Pension Fund Office individual information on accrued and paid insurance premiums for compulsory pension insurance and the insurance period of the insured person on ________full name_______ (forms SZV-6-1, SZV-6-2 with form type “ISHD”).
And also (if the applicant does not refuse insurance premiums for the inter-payment period) individual information on accrued and paid insurance contributions for compulsory pension insurance and the insurance period of the insured person for establishing a labor pension (form SPV-1) on __full name___ from the beginning of the reporting period to the date of assignment of the pension.
Head of Assignment Department
and recalculation of pensions
Pension Fund Offices in _________
Appendix No. 4
on addition (clarification) of an individual personal account
insured person
from "___" ________________ 200__ No. _______________
Request
Insured person
dated "___" ________________ 200_ No. _______________
Please supplement (clarify) the individual personal account of the insured person.
Date of application of the insured person for a pension: " " ___________ 2002.
Date of assignment of pension to the insured person: " " _______________2002
Request Type: D- addition to personal account; U- clarification of individual information.
Updated data: Salary- wage, OS - total experience, SS- special experience.
Insured person:
Policyholder:
We ask you to send the results of the Request to the Pension Fund Office by e-mail (by other means).
Head of the Pension Fund Department in
_(indicate the region) region ___________________________ /__________________/
signature, date signature decryption
Performed by: Full name
tel. _____________________
(area code and phone number)
Appendix No. 6
To the head
Name of company
The Office of the Pension Fund of the Russian Federation in _________city (district) informs you that, in accordance with The procedure for adjusting individual (personalized) accounting information and clarifying individual personal accounts of insured persons in terms of labor (insurance) experience acquired before January 1, 2002, by territorial bodies of the Russian Federation, approved by the Resolution of the Board of the Pension Fund of December 14, 2005. No. 246p (registered with the Ministry of Justice of the Russian Federation on February 3, 2006 No. 7454), due to your failure to provide within two weeks (refusal to provide) updated information regarding _________ FULL NAME__________ during the period of work _______ By ________ , the adjustment of information necessary to assign a pension was made by the territorial body of the Pension Fund of the Russian Federation (you were notified of the need for adjustment by letter dated _____ No. _____).
Head of Department
Pension Fund of the Russian Federation
V __________________
Appendix No. 7
Logbook
pension cases in which a decision was made to assign a pension based on available information from individual (personalized) records
Note:
Order
assignment and recalculation of labor pensions
Based on information
Detailed Requirements
Functional requirements
3.2.1. User class – PTK KS PFR
3.2.1.4. Implement the maintenance and preservation of information in the section of the citizen’s electronic payment file “Passport of the citizen’s electronic payment file” in accordance with Appendix No. 8 of the ToR.
3.2.1.4.1. Introduction
Appendix No. 8 TK demonstrates the user interface for working with the EVDG passport. The EVDG passport is a set of information about the recipient of payments, which should consist of the following subsections:
1) Name of the territorial body of the Pension Fund;
2) Data about the citizen;
3) Information about the representative;
4) Electronic payment file data;
5) The address part, consisting of three categories of a citizen’s address: Address of residence, Address of place of stay, Address of actual residence.
All data must be filled in automatically from the Process Management Subsystem of the PTC KS PFR.
The subsection “Citizen Data” should consist of the following indicators: SNILS; Surname; Name; Surname; Date of Birth; Floor; Applicant category.
The subsection “Data about the representative” should include: Nature (type) of representation, Last name, First name, Patronymic, Date of birth, Name of the organization, Legal address of the organization.
The subsection “Electronic payment file data” should include: EVDG No., Date of creation of the EVDG, Relevance status of the EVDG, Status of the storage location of the EVDG, Status of the movement of the EVDG, Date of movement of the EVDG, Region of departure/arrival of the EVDG, Note to the EVDG, Place of storage of the citizen’s payment file on on paper.
The date for creating an EVDG should be assigned automatically in the UPD software package at the time of receiving and processing the request for “Creation of an EVDG”.
ETD No., Note to ETD and Place of storage of the payment file on paper can be entered manually and are optional.
The address part should include: Country, Postal Code, Region, City, Locality, District, Street, House, Building, Apartment.
It should be possible to save and cancel the entered data, as well as edit the data of the EVDG passport.
3.2.1.4.2. Impact/response sequence
In the process of adding an EVDG passport to the UPD PTC, the following should be automatically set: the date of creation of the EVDG, the relevance status of “Active”, the status of the storage location “Current Card Index”, the movement status of “Null”.
In the process of saving the EVDG passport, the following checks must be performed:
1) checking for the presence of the EVDG existing in the PTK UPD;
2) checking for completeness of filling in the required fields;
3) checking for the presence of address data. At least one vector of the three vectors of the address part must be filled in: registration address (by registration); actual address (where he lives); address of place of residence (temporary registration).
If the checks are successful, then a new EVDG must be created, and the EVDG details sent in the request of the PTC KS PFR must be saved in the PTK UPD database. Otherwise, the UPD PTK must generate an error message in the request-response.
Impact 1: receipt of the request “Add EVDG”.
Reaction 1: reading from the SNILS request details of the payment recipient and other details.
Impact 1A: EVDG with the specified SNILS exists in the PTK UPD database.
Reaction 1A: generation of the request “Result of adding EVDG” with an error message.
Impact 1b: EVDG with the specified SNILS does not exist in the PTK UPD database.
Reaction 1b ID EVDG.
Impact 1V: Not all required fields are completed.
Reaction 1V
Impact 1G: All required fields are completed.
Reaction 1G: generation of a request-response “Result of adding EVDG” indicating ID EVDG.
Impact 1d: The address part is full.
Reaction 1d: generation of a request-response “Result of adding EVDG” indicating ID EVDG.
Impact 1e: The address part is empty.
Reaction 1e: generation of a request-response “Result of adding EVDG” with an error message.
Impact 2: receipt of the request “Update EVDG”.
Reaction 2: reading from the request details new values of the EVDG details. Determination of details that have undergone changes. Entering information about changed fields into the EVDG history table. Updating EVDG data in the PTK UPD database. generating a request-response “Result of EVDG update” indicating ID EVDG.
3.2.1.4.3. Related functional requirements
This function is related to functions 3.2.1.1 and 3.2.2.1.
3.2.2 User classes – Database and storage administrator of PTK UPD and System administrator of PTK UPD
To pair the classifiers specified in subclause 1.1.1 of the Technical Specification with the classifiers of the PFR CS PFR classifiers, including the task of recoding (mapping) existing classifiers in the UPD PTK to updated classifiers.
3.2.2.1.1. Introduction
Currently, a consensus has been reached among the developers of the PTK KS and PTK UPD complexes regarding the method of using the classifiers specified in subclause 1.1.1 of the Terms of Reference. The status classifier of a citizen’s electronic payment file is implemented within the code in accordance with the values presented in Appendix 1 of the Terms of Reference. Classifiers of sections of a citizen’s electronic payment file, types of payments, types pension actions and the results of the review are stored in the PTC UPD database and are used together with the PTC KS. Classifiers of types of administrative documents, types of documents and types of mass transactions are currently implemented in each complex independently in accordance with Appendices 4, 5 of the Terms of Reference and discussions at the workshop based on the results of preliminary acceptance tests of the PFR KS PFR and UPD PTK.
As a result of the analysis of the subject area, a slightly different problem emerged related to the task of pairing classifiers. In the regions, directories are maintained autonomously; therefore, the content of directories in each region varies greatly. Therefore, it is necessary first of all to harmonize the regional directories of the PTK UPD. This is necessary, first of all, to perform the reception/transmission of EVDG during the migration of citizens from region to region. The difficulty of coordinating regional directories is associated with the presence of a valid file cabinet of electronic payment cases in the regions. Simply replacing the contents of the directories will make it impossible to organize work with part of the existing file cabinet of electronic payment cases. The primary work on interfacing regional directories of the PTK UPD should consist of manually establishing the correspondence of the value of the used directory with the value of the updated directory. Within the framework of this task, pairing is understood as establishing correspondence between the records of one directory and the records of another directory in an interactive mode. By agreement with the customer, two types of directories were selected for pairing: “Classifier of names of sections of a citizen’s electronic payment file” and “Classifier of types of payments.” The first directory is a clarification of the “Payment Categories” directory of the PTC UPD, which can be synchronized automatically, because its content allows for an unambiguous correspondence with the entries in the updated directory. The classifier of payment types cannot be synchronized automatically, since the analysis of regional directories of payment types showed a wide variety of filling out the fields of the directory. For the directory of payment types, it is necessary to develop an interface form for “manually” matching the records of the used (hereinafter referred to as the old) and updated directories.
3.2.2.1.2. Impact/response sequence
Automatic pairing of directories must be performed programmatically by running the appropriate script. The script must be launched by the administrator of the PTK UPD system. “Manual” establishment of correspondence of records must be performed by the administrator of the database and storage of the PTK UPD. The interface of the database and storage administrator of the PTC UPD must have a functional element - a menu command that allows you to go to the interface form for “manual” establishing correspondence. This form should reflect the contents of the used and updated directories of payment types in separate windows. By specifying a value from the directory in use, and specifying the corresponding value from the refined directory, you can explicitly establish correspondence between records. When establishing a match, 5 options may arise: one “stale” record corresponds to one “new” record, one “stale” record corresponds to several “new” records, several “stale” records correspond to one “new” record, for a “stale” record no matches among “new” records; no match was found for the “new” record among “outdated” records. For the first and third options, it is possible in the future to automatically switch to new values for the type of payment in electronic payment cases. For the second and fourth options, it is necessary to “manually” set the payment type in electronic payment files to a “new” value. The fifth option does not require correction of existing electronic payment files. Therefore, for the first and third options, a correspondence is established between the records of the two mating directories and a note is made about the possibility of automatically switching to new values for the type of payment in electronic payment files. For the second and fourth options, a note is made about the need to “manually” set the payment type in electronic payment files to a “new” value.
The above assumes the following sequence of exposure/response pairs:
Impact 1: Activate directory synchronization from the main menu.
Reaction 1: Display the correspondence table. It must be empty before the operation begins. Availability of a link to go to the form for “manually” matching records of the old and updated directories.
Reaction 2: Displaying records of two mating directories in two tables.
Impact 3: Selecting one entry from the old directory and selecting one entry from the updated directory. Establishing compliance.
Reaction 3: Establishing communication. Displays the established correspondence in the correspondence table as one row of the table.
Impact 4: Select one entry from the old directory and select n
Reaction 4: No connections are made. In the correspondence table, for each selected old entry, a mark indicating the need to “manually” establish the type of payment is indicated.
Impact 5: Choice n entries from the old directory and selecting one entry from the updated directory. Establishing compliance.
Reaction 5: Establishing communication. Displaying established correspondences in the correspondence table in the form n table rows.
Impact 6: Choice n entries in the old directory and an explicit indication of the need to “manually” establish the type of payment in the electronic deed.
Reaction 6: In the correspondence table, for each selected old entry, a mark indicating the need to “manually” establish the type of payment is indicated.
Impact 7: Choice n updated directory entries. Establishing compliance.
Information basis pension system comprise four software packages.
1. Software and hardware complex for a personalized accounting system (PTK SPU).
2. Automated workplace(Workstation) of the policyholder.
3. Workstation for the assignment and payment of pensions.
4. AWS "Customer Service".
Using these software systems, the main processes for creating and maintaining the Pension Fund database are carried out.
Let's take a closer look at their description.
1. PTK SPU was developed by specialists from the information technology services of the Pension Fund of the Russian Federation and introduced and implemented in 1997-1998 in connection with the adoption Federal Law No. 27-FZ “On individual (personalized) accounting in the compulsory pension insurance system”, which made it possible to create and maintain a centralized database of personal accounts of insured persons.
The SPU hardware and software system operates on specialized IBM AS-400 servers that operate on a local network containing user terminals and control systems.
The core of the entire personalized accounting system (first level) is the AS-400 server, located in the Central Office of the Pension Fund and containing information about insured persons throughout the Russian Federation.
At the second level there are regional servers located in administrative centers and managing the work of Interdistrict Personification Points (IRP). All information about insured persons (including pensioners) is stored on the regional server AS-400.
On the third level there are MRP servers that serve both the points themselves and the territorially adjacent Pension Fund Offices.
At the fourth level, there are no servers in the Pension Fund Directorates and the exchange of information relating to personalized accounting is carried out either using magnetic storage media or via telecommunication channels (CSPD) with the server of the corresponding MRP to which this Pension Fund Directorate is connected. In connection with the putting into commercial operation of the KSPD, a new technology has been implemented for the operation of operators of the software and hardware complex of the SPU, located in the Pension Fund of Russia Directorate, with the AS-400 MRP servers. Remote access to the personalized accounting database has been organized, i.e. users located in their Pension Fund Offices can work with servers located in the MRP.
The servers located in the MRP are connected via KSPD to the regional server of the Pension Fund Branch, and it, in turn, through the Pension Fund server in Moscow, is connected to all regional servers of the Russian Federation for the rapid exchange of information when assigning pensions to persons who worked in different regions of Russia.
Insurance numbers are assigned centrally on the Pension Fund server in Moscow. For this purpose, regional servers have electronic communication with the Pension Fund server, with which information is constantly exchanged.
The software runs under OS/400 and is based on the use of the DB/2 for AS-400 database management system. Workstations run Windows/2000. The recommended configuration for workstations is RSh, Celeron 1200 or more with at least 128 KB of RAM.
The software was developed and supported by the Pension Fund of Russia informatization services. The database is closed and does not allow writing applications using direct calls to the database.
To obtain information, SQL queries are used, which allow you to request the necessary data in a formalized form. The development of SQL queries and obtaining information is carried out by employees of personalized accounting and information technology services at the level of the Pension Fund Branch.
The MRP carries out work on preparing data for loading into the software and hardware system of the SPU, server maintenance, creating database backups, and more.
The SPU PTK server is located on the MRP LAN. This allows services interested in receiving statements from the personal accounts of insured persons to receive this information from their workplace.
Due to the fact that during the operation of the KSPD, remote access to the AS-400 MRP server of specialists from the UPFR data is realized, it has become possible to work directly with the KSPD database to obtain information about the status of the personal accounts of insured persons.
The following functions are implemented in the SPU software:
Entering data (questionnaires) about newly insured persons;
Opening of individual personal accounts (IPA);
Issuance of data (extract) on the status of a personal account for the purpose of pensions;
Collection and distribution of individual information on the ILS of insured persons;
Entering data from the “Insured Workstation” about payments of enterprises and reconciling data of personalized and accounting;
Grouping of ILS by management companies;
Adjustment and recalculation of the insurance part of pensions for working pensioners;
Collection and distribution of data on medical services provided on the ILS non-working pensioners and other.
As the functions of the Pension Fund of the Russian Federation expand, the list of tasks solved by the SPU PTC will also grow.
Due to the fact that the above software systems have been developed and supported by the information technology services of the Pension Fund of the Russian Federation, new versions of the software are regularly transferred to the regional Branches of the Pension Fund of the Russian Federation for further distribution to the level of the Pension Fund of the Russian Federation.
2. Workplace of the policyholder developed by the information technology services of the Pension Fund of the Russian Federation and has been operating at the district level since 1993. The policyholder's automated workplace database contains information about individuals and legal entities and allows you to organize accounting of receipts of insurance premiums for compulsory pension insurance and reconciliation with accounting and personalized accounting data.
Data is entered into the policyholder's automated workplace upon registration of the policyholder (legal entities), re-registration or liquidation of the enterprise. A similar database is maintained for entrepreneurs (individuals).
Data in electronic or paper form on the payment of the unified social tax by policyholders is transferred to the Pension Fund of the Russian Federation by tax services and treasury authorities at the district level or centrally from the Regional Pension Fund of the Russian Federation, having previously received them from the republican treasury and distributed to the districts. Data entry is carried out either manually or using a special application program that transfers data from the format used by the Republican Treasury to the database of the policyholder's automated workplace in an automated manner.
These data serve as the basis for calculating the pension fund of insured persons and the size of the pension of insured persons retiring.
The policyholder's automated workplace is installed in each Pension Fund Directorate and is operated by personalized accounting services and interaction with policyholders and insured persons.
The policyholder's networked workstation software allows several employees to simultaneously work with the database. In small areas where the number of policyholders is small, one PC is used. In medium and large areas, the software and database of the policyholder's workstation are placed on a server.
The policyholder's workstation operates in several modes and allows you to:
Entering and updating information about the policyholder;
Entering payment data (automated or manual depending on the Pension Fund Office);
Receiving reports from policyholders (form ADV-P);
Formation of a data file in a special format for loading into the PTC SPU database of insurance and savings amounts of contributions for each insurer, taking into account the payment ratio;
Preparation and printing of a large number of statistical reports for higher authorities and work with insurers of specialists from the Pension Fund Directorates.
The Pension Fund Branch maintains a regional database on policyholders, which is regularly updated by sending regional databases and concentrating them on the server. This allows you to obtain the necessary statistical reporting for work both at the branch level and for preparing reports to the Pension Fund.
The database administrator, appointed by order of the Pension Fund Administration, is responsible for the safety of the policyholders’ database. As a rule, this is an automation service employee who regularly copies the database onto magnetic media, restores the database from copies if it is damaged, receives updated software versions from the Pension Fund Branch: installs them on the server, prepares the database for transfer to the Pension Fund Branch (monthly) using KSPD.
For the normal functioning of the policyholder's automated workstation software, workstations of type PII, Celeron 333 and higher are required. Server characteristics depend on the size of the database and the number of connected workstations. The software operates in the DOS operating environment. In the Windows 98/2000 operating environment, it functions as a DOS application.
The database is open, which allows specialists from the information technology service of the Pension Fund of the Russian Federation to write applications that can correct the database information or process it in a non-standard way, not provided for in the policyholder’s workstation.
3. Workstation for the assignment and payment of pensions. Pension reform sets new requirements for software systems for assigning and paying pensions, which must be interfaced with a personalized accounting database and ensure complete new technology assignment and payment of pensions. All software systems for the appointment and payment of pensions are developed in accordance with the Laws of the Russian Federation on labor and state pensions and regulations and are intended for specialists of the district or city department for the assignment and payment of pensions of the UPFR and does not require special knowledge in the field of computer technology from the specialist in the assignment and payment of pensions.
Most territorial branches of the Pension Fund in their work use a software package for the assignment and payment of pensions developed by the Federal State Unitary Enterprise "IMI" in Moscow. In addition, there are software systems developed by specialists from Expert LLC in Ufa and information services of the Pension Fund of the Russian Federation.
These software systems are certified and approved by the Pension Fund of the Russian Federation as basic ones for working with pensioners.
The FSUE "IMI" software complex operates in network mode and allows you to fully carry out the entire cycle of work on the assignment, recalculation, adjustment and payment of pensions with the issuance of all necessary statistical and accounting reports.
The software package was developed in the CLIPPER 5.01 environment. For normal functioning of the software, workstations of type PII, Celeron 333 and higher are required. Server characteristics depend on the size of the database and the number of connected workstations. The software operates in the DOS operating environment. In the Windows 98/2000 operating environment, it functions as a DOS application.
Data on a pensioner's application for assignment or recalculation of a pension in electronic form is received in the "Workstation for the assignment and payment of pensions" from the Workplace "Customer Service". Then a corresponding request is generated in electronic form to obtain an extract from the PTC SPU database. An “extract” containing information from the personal account about the insured person is loaded in a special electronic format into the automated workplace for the purpose and payment of pensions. Data missing for assignment or recalculation of pensions is entered manually.
The automated workplace for the assignment and payment of pensions performs the following functions:
Assignment and recalculation of pensions;
~ calculation of length of service, average salary and promotions;
Printing documents for pension files;
Maintaining files of pension files;
Maintaining dictionaries and classifiers;
Registration of enforcement documents on deductions and additional payments;
Monthly calculation of amounts payable (pensions), taking into account deductions and additional payments;
Issuance of payment and accompanying documents for the payment of pensions through post offices and branches of Sberbank;
Formation of payment orders for settlements with Sberbank and the communication center;
Accounting for the payment of pensions, alimony and additional payments;
Mass recalculation of pensions (indexation);
Formation of statistical reporting forms;
Service maintenance;
Preparation of a request to the STC SPU to obtain information from the insured person’s ILS.
The database on pensioners is regularly sent to the Department from the UPFR and concentrated on the server. The presence of a regional database allows the management of the organization of assignment and payment of pensions to work on written and oral requests from citizens, regardless of their place of residence, and to obtain the necessary statistical information both for ongoing work at the regional level and for reports to the Pension Fund.
The administrator of the UPFR database is responsible for the safety of the pension files database. The database administrator weekly (monthly) copies the database onto magnetic media, restores the database in the event of emergency destruction of the database, receives from the Pension Fund Branch and installs new versions of software, prepares the database for transfer to the Pension Fund Branch (monthly).
4. AWS "Customer Service" developed with the participation of employees of the Information Technology Department of the Pension Fund Branch for the Republic of Tatarstan and is intended to automate the activities of client service specialists in receiving the population.
The creation of the automated workplace "Customer Service" pursued the following main goals:
1. Creation of an automated workplace for maintaining a database of public appeals, ensuring interaction with all information resources of the Pension Fund necessary for the prompt solution of problems in the sections:
Assignment, recalculation and payment of pensions;
Personalized accounting;
Conversion of pension rights;
Social programs;
Health insurance;
Investment;
2. Creation of a unified standard for processing public appeals.
3. Ensuring control over the deadlines for completing cases for any types of requests.
4. Improving the quality and efficiency of reception of the population.
The program development and trial operation took place in 2001. The main tasks at the first stage of implementation were aimed at improving the quality of service for pensioners. All the variety of issues and complexity pension legislation are reflected in sections and subsections of topics, reasons for applications and categories of applicants.
In connection with the introduction of federal laws on reforming the pension system, the number of citizens applying to the pension fund authorities has significantly increased, and the subject of applications has changed significantly. In addition to pensioners, insured persons, policyholders-employers, and non-working citizens are addressing questions of the new pension legislation. All this required organizing work with citizens’ appeals at a qualitatively new level, improving forms and methods of work based on modern software and hardware.
Since 2003, the functions of the customer service began to expand significantly in terms of accepting new categories of applicants - insured persons, policyholders (enterprises). The program now includes sections on personalized accounting, conversion of pension rights of insured persons, social program, health insurance, and investment.
The automated workplace "Customer Service" software package consists of five programs that allow:
1) prepare a directory of pensioners based on the program for assigning and paying pensions;
2) conduct the work of a customer service specialist;
3) receive reports on the work of the customer service;
4) obtain the necessary registers and statistical reports for the selection of a management company (MC);
5) perform database administration.
The "Customer Service" workstation operates in multi-user mode (network version). The software was developed in CLARION for Windows and therefore operates in the Windows 98/2000 operating environment.
Using the software package, a customer service specialist:
1) organizes daily reception of citizens by pension issues;
2) registers citizens’ applications and receives documents on the following issues:
Recalculation and payment of pensions;
Primary purpose of pensions;
Transfer of pensions to another type or its extension;
Deregistration of pension files due to travel outside the region;
Registration of arriving pension cases and registration;
Payment of funeral benefits and issuance of lost pensions (preparation of documents and orders for
Issuance of the pension book of the insured person;
3) carries out accounting and control of the stages of the initial assignment of pensions;
4) conducts daily, monthly and quarterly recording and analysis of citizens’ appeals.
According to personalized accounting, the program allows you to keep records of the reception of policyholders and register requests:
For the purpose of questioning and issuing an insurance certificate, exchange and issuance of a duplicate;
On the status of the individual personal account, the unification of the ILS and the updating of the address part.
The following applications are registered for health insurance:
On the issue of quality of medical care;
Disagreement with the scope of services provided and charging additional fees for services provided.
For investing, the program allows you to register requests:
At the choice of the investment company;
About the state of the funded part and income from investment;
On the determination of heirs to savings part and payment of the funded part in the event of the death of the insured person.
It is planned to expand the functionality of the automated workplace "Customer Service" for direct work with all basic software systems operated in the region.
The database on requests to the customer service is regularly collected at the Pension Fund of the Russian Federation and makes it possible to obtain statistical reporting and analysis by region for use in the department and the preparation of reports to the Pension Fund of Russia.
The software package is also used in transfer agent centers organized on the basis of bank branches and large enterprises to receive applications for the selection of an investment portfolio - a management company (MC). The automated workplace "Customer Service" makes it possible to collect a unified regional database of applications for choosing a management company.
The automated workplace "Customer Service" allows you to significantly improve the quality of reception and control over the resolution of issues regarding requests from pensioners and the population.
For all of the listed software systems, additional tools have been developed for preparing reporting information in the Pension Fund Directorates and prompt transfer to the Pension Fund Branch with the ability to receive consolidated reports for the region.
The software systems used in the Pension Fund Branches are constantly evolving. The management system of the Russian Pension Fund is being improved, and the software is being brought into line with new functional loads. The relationship between software systems is carried out at the database level, i.e. individual information is pumped from one database to another. This condition allows us to assume that there is a unified system for storing and processing information about the objects with which the Pension Fund of Russia structures work.
Along with the above software systems, it operates a large number of auxiliary programs, among which the following programs can be noted, developed both by the information technology service and acquired or transferred from the Pension Fund of the Russian Federation.
"1C: Enterprise", consisting of sections: accounting; salary and personnel; budget, and allowing to carry out all accounting operations both in the Pension Fund Branch and in the Pension Fund Offices.
The automated workplace "Execution Control" allows you to register incoming and outgoing documentation and control the passage of documents in the divisions of the Pension Fund Branch.
The automated workplace "Citizen's Appeals" allows you to register written and oral appeals of citizens and generate statistical reporting.
AWP "Conversion of pension rights", which generates a database for calculation pension capital insured persons as of January 1, 2002.
Legal consulting programs "Garant" and "Consultant Plus".
AWS "Personnel" - for managing personnel of the Pension Fund Branch.
The "Trainee" program - for training newly hired specialists and others.
To inform the population about its activities, laws, instructions, etc. The Pension Fund of the Russian Federation and many of its branches operate Web sites.
Due to the need to unify work with documentation, it is planned to introduce a unified document management system, implemented on the basis of Lotus Domino/Notes software developed by IBM, which will allow the following functions:
Processing of internal correspondence;
Processing incoming and outgoing correspondence;
Formation and execution of orders;
Control of performance discipline;
Coordination of documents;
Informing and collecting employee opinions;
Contract control and project management;
Ensuring the operation of service departments;
Routing, protection and delivery of information;
Organization of the archive;
Creation of a unified information space for the organization;
Automation of business procedures that ensure efficient operation of offices: organizing meetings, ordering passes, etc.;
Providing information within the organization. Organization of storage, retrieval and access to information;
Implementation of secure document flow.
As a result of the project implementation, it is planned to build a corporate documentation support system that will provide:
Increasing performance discipline;
Increasing the speed of decision-making, including through prompt transfer of information to the appropriate management levels;
Systematization of storage, access and retrieval of information;
Security of information transmission and storage;
Reducing overhead costs accompanying management activities.
These goals will be achieved through:
Building a unified information space for organizing and supporting the functioning of working groups;
Clarification and development of the existing management documentation system, including managing orders and document approvals, maintaining a unified directory of the organization and contractors, maintaining document templates, resolutions and routes, etc.;
Automation of a number of business procedures that affect the productivity of employees and the organization as a whole (organizing meetings, monitoring contracts, searching for information, supporting the work of office service departments, etc.);
Organizing information, organizing access to information.
The proposed solution is planned to be extended to all divisions of the Pension Fund Branch and the Pension Fund Office.
In order to manage information technologies, the Executive Directorate of the Pension Fund of the Russian Federation has created organizational structures that implement and support the functioning of information technologies.
The Pension Fund Directorates have information technology services, consisting of one specialist in small areas, and groups or departments in large Pension Fund Directorates. Methodologically, they report to the head of the Information Technology Department of the Pension Fund of the Russian Federation and are responsible for the functioning of software and technical systems in the Pension Fund of the Russian Federation.
Control questions:
1. How do you understand an information management system?
2. Why is information exchange with insured persons in the compulsory pension insurance system necessary?
3. What software systems make up the information basis of the pension system?
4. Name the functioning scheme and solved problems of the PFR software systems.
5. What is “Workstation”?
In order to organize work on interaction with the population, independent departments were created in the Pension Fund branches to work with citizens’ appeals, and in the Directorates, within the departments for assignment, recalculation, and payment of pensions, specialized groups for receiving the population were created. At first, registration of applicants was carried out manually by specialists. These measures made it possible to streamline the process of receiving the population, increase the responsibility of specialists for consultation and recommendations issued, and organize recording and daily analysis of citizens’ appeals. At the same time, the Pension Fund was looking for options to increase the efficiency of this work and new ways to develop interaction with the population. As a result, it was decided to create customer services that were supposed to significantly improve the quality of service to citizens. Initially, they appeared only in a few regions. Already in 2004, the process of creating and developing client services began in all territorial bodies of the Pension Fund. By 2005, customer services operated in almost all regions of Russia.
Customer services are rightly called the calling card of the Pension Fund. The development of this area is one of the priorities for the Pension Fund.
Today, the customer service is a separate room, in which the maximum possible comfortable conditions both for visitors and specialists: comfortable chairs, information stands, air conditioning, a special entrance for wheelchair users. Specialists receive receptions in separate booths: this isolation is convenient for both clients and employees. Confidentiality is maintained, thereby instilling trust in clients and encouraging fruitful communication and constructive resolution of problematic issues.
Customer service specialists have access to: the regional list of pensioners and insured persons, automated workplace (AWS) “Assignment, recalculation and payment of pensions and single daily allowance”, PTK (software and hardware complex) SPU (personalized accounting systems), PTK (software and hardware complex) complex) Policyholder, automated workplace (automated workstation) “Conversion”, PTK KS (software and hardware complex) “Customer service”, PTK UPD (software and hardware complex) “Management of pension affairs” and PTK NVP (software and hardware complex) “ Assignment and payment of pensions."
Every year, more than 300 thousand people contact the client services of the territorial bodies of the Pension Fund of Russia. A significant part consists of requests regarding the issuance of certificates (Appendix 9) - about the amount of pension, payment of pension and other social payments in 6 months. In accordance with GOST R 6.30-2003, the name of the territorial body is indicated, since it is the author of the document. The title to the text includes a brief summary of the document. The text of the document is compiled in the state language of the Russian Federation. The date of the document is formatted in the sequence: year, month, day of the month. The “signature” requisite includes the job title of the person who signed the document, personal signature, and transcript of the signature.
Maternity (family) capital
Maternity (family) capital is federal budget funds transferred to the budget of the Pension Fund of the Russian Federation for the implementation of additional state support measures.
State certificate for maternity (family) capital - a personal document confirming the right to additional measures state support.
The following citizens of the Russian Federation have the right to receive a certificate, regardless of place of residence:
A woman who gave birth (adopted) a third or subsequent children starting from January 1, 2007, if she had not previously exercised the right to additional measures of state support;
A man who is the sole adoptive parent of a second, third child or subsequent children, who has not previously exercised the right to additional measures of state support, if the court decision on adoption entered into legal force starting from January 1, 2007.
When the right to additional measures of state support arises for these persons, children for whom these persons were deprived of parental rights or in respect of whom the adoption was cancelled, as well as adopted children who at the time of adoption were stepsons or stepdaughters of these persons;
The father (adoptive parent) of the child, regardless of his citizenship or status as a stateless person, in cases of the death of a woman, declaring her deceased, deprivation of parental rights in relation to a child, in connection with whose birth the right to additional measures of state support arose, committing in relation to his child ( children) of an intentional crime related to crimes against the person, as well as in the case of cancellation of the adoption of a child, in connection with whose adoption the right to additional measures of state support arose.
The said person does not have the right to additional measures of state support if he is a stepfather in relation to a previous child, whose birth order was taken into account when the right to additional measures of state support arose, as well as if the child, in connection with whose birth (adoption) the right arose for additional measures of state support, recognized in the manner prescribed by the Family Code of the Russian Federation, after the death of the mother (adoptive parent) left without parental care;
A child (children in equal shares) who has not reached the age of majority, and (or) adult child(children in equal shares) studying full-time in educational institutions of any type and type, regardless of their organizational and legal form (with the exception of educational institutions of additional education), until the end of such training, but no more than until he reaches the age of 23 years, in cases where:
The father (adoptive parent of the child), or a man who is the sole adoptive parent of the child, has died, been declared dead, was deprived of parental rights in relation to the child, in connection with whose birth the right to additional measures of state support arose, has committed an intentional crime against his child (children), relating to crimes against the person, or if in relation to these persons the adoption of a child has been canceled, in connection with whose adoption the right to additional measures of state support has arisen;
A woman who is the only parent (adoptive parent) of a child, in connection with whose birth (adoption) the right to additional measures of state support arose, died or was declared dead, is deprived of parental rights in relation to the child, in connection with whose birth the right to additional measures of state support arose , has committed an intentional crime in relation to her child (children), related to crimes against the person, or if the woman’s adoption of a child has been canceled, in connection with which she has the right to additional measures of state support, provided that the father (adoptive parent) the child (children) did not have the right to additional measures of state support;
Citizens of the Russian Federation who have left for permanent residence outside the territory of the Russian Federation and do not have a place of residence and place of stay in the territory of the Russian Federation confirmed by registration, submit an application directly to the Pension Fund of the Russian Federation.
Application for issuance of a state certificate for maternity (family) capital. The “name of organization” detail. In accordance with GOST R 6.30-2003, the name of the territorial body is indicated, since it is the author of the document. The title to the text includes a brief summary of the document. The text of the document is compiled in the state language of the Russian Federation. The text of the document is formatted as a combination of a questionnaire and a table. The text is divided into paragraphs, which are numbered in Arabic numerals.
An application for the issuance of a state certificate for maternity (family) capital (Appendix 10) is submitted with the presentation of documents (their copies, the accuracy of which is certified in the manner prescribed by law):
Proof of identity, place of residence of a person entitled to additional measures of state support;
Providing identification, place of residence and powers of the legal representative (adoptive parent, guardian, trustee);
Confirming the birth (adoption) of children;
Confirming the death of a woman who gave birth (adopted) children, declaring her dead, depriving her of parental rights, committing an intentional crime against a child (children), related to crimes against the person;
Confirming the death of parents (adoptive parents) or the only parent (adoptive parent), declaring the parents (adoptive parents) or the only parent (adoptive parent) dead, deprivation of parents of parental rights, the commission of a deliberate crime by parents (adoptive parents) against a child (children), related to crimes against the person .
Territorial body of the Pension Fund of the Russian Federation:
a) accepts documents;
b) makes copies of the submitted documents, certifies them and returns the original documents to the applicant;
c) checks the accuracy of the information contained in the documents (their copies) and, if necessary, requests additional information from the relevant authorities;
d) registers the application;
e) within one month from the date of receipt of the application with all the necessary documents, make a written decision on the issuance of a certificate or on the refusal to issue it;
f) no later than 5 days from the date of the decision to issue a certificate or to refuse to issue it, sends a notification to the person who submitted the application. In case of refusal to issue a certificate, the notification shall provide the grounds according to which the territorial body of the Pension Fund of the Russian Federation made such a decision;
g) issues a certificate.
Refusal to issue a certificate is carried out on the following grounds:
a) lack of the right to additional measures of state support in accordance with the Federal Law “On additional measures of state support for families with children”;
b) termination of the right to additional measures of state support on the grounds established by the Federal Law “On additional measures of state support for families with children”;
c) provision of false information, including information about the order of birth (adoption) and (or) the citizenship of the child, in connection with whose birth (adoption) the right to additional measures of state support arises;
d) termination of the right to additional measures of state support in connection with the use of maternal (family) capital in full.
The decision to refuse to issue a certificate can be appealed to a higher body of the Pension Fund of the Russian Federation or in court in accordance with the established procedure.
If the right to maternal (family) capital arises in a child (children), the certificate is issued in the name of the child (each of the children) and is issued to the child (children) who has reached the age of majority, or to the legal representative (legal representatives) in the manner established these Rules. Upon reaching the age of majority by the child (children) or upon acquiring full legal capacity before reaching the age of majority, the legal representatives are obliged to transfer the certificate to the child (children).
In case of loss (damage) of the certificate, the territorial body of the Pension Fund of the Russian Federation issues it duplicate(Appendix 11) based on the application of the certificate owner (his legal representative), which indicates the circumstances of the loss (damage) of the certificate.
The certificate is marked “duplicate” and the number and series of the certificate in place of which the duplicate was issued are indicated. The number and series of the certificate marked “duplicate” are certified by the seal of the territorial body of the Pension Fund of the Russian Federation that issued the duplicate.
A change in the size of maternal (family) capital as a result of its revision taking into account the rate of inflation or in the case of disposal of part of it does not entail a replacement of the certificate.
In the event of a change in the last name, first name, patronymic of the certificate owner or the details of the identity document, the certificate owner (his legal representative) has the right to contact the territorial body of the Pension Fund of the Russian Federation to make appropriate changes to the certificate with the presentation of documents confirming these changes.
Certificate forms are strict reporting documents. Responsibility for recording, storing and issuing certificates lies with an official specially authorized by the head of the territorial body of the Pension Fund of the Russian Federation.
The procedure for connecting Policyholders to the PFR EDI system
for submitting electronic reports to the Pension Fund of Russia via the Internet
To connect to the PFR EDI system you must:
1. Conclude an agreement for the provision of services for transmitting electronic reporting to the Pension Fund of Russia via the Internet with any of the representatives of trusted certification centers with which the Pension Fund of the Russian Federation has entered into an agreement on joint actions to organize information exchange via telecommunication channels.
2. Carry out activities to prepare for operation of cryptographic information protection means.
3. Conclude an Agreement with the PFR Authority on the exchange of electronic documents in the PFR electronic document management system via telecommunication channels. The Application and Agreement are drawn up in two copies and submitted to the Pension Fund Authority at the place of registration.
The procedure for organizing electronic information interaction for the submission of electronic packages of documents for working citizens necessary for the assignment of pensions
1. General Provisions
1.1. The procedure for organizing electronic information interaction for the submission by policyholders of an electronic package of documents for working citizens one year before the emergence of the right to assign an old-age labor pension to the territorial bodies of the Pension Fund of the Russian Federation (hereinafter referred to as the Procedure) was developed in order to increase the efficiency of the organization and conduct advance work in relation to persons acquiring in the coming periods (near future) the right to a labor pension, aimed at the timely and correct assignment of a pension in accordance with federal laws dated December 17, 2001 No. 173-FZ “On Labor Pensions in the Russian Federation”, dated December 15, 2001 No. 167-FZ “ On compulsory pension insurance in the Russian Federation", dated 04/01/1996 No. 27-FZ "On individual (personalized) registration in the compulsory pension insurance system", Rules for applying for a pension, assigning a pension and recalculating the amount of a pension, transferring from one pension to another in in accordance with the federal laws “On labor pensions in the Russian Federation” and “On state pension provision in the Russian Federation”, approved by Resolution of the Ministry of Labor of Russia and the Pension Fund of the Russian Federation dated February 27, 2002 No. 17/19pb, the List of documents required to establish a labor pension and state pension pension provision in accordance with the federal laws “On Labor Pensions in the Russian Federation” and “On State Pension Provision in the Russian Federation”, approved by Resolution of the Ministry of Labor of Russia dated February 27, 2002 No. 16/19pa.
1.2. The main task of organizing electronic information interaction (hereinafter referred to as interaction) of the territorial bodies of the Pension Fund of Russia with policyholders is the submission by policyholders to the territorial bodies of the Pension Fund of the Russian Federation of electronic images of documents on the pension rights of insured persons, including documents confirming length of service in relevant types of work, for the timely and correct assignment of pensions .
1.3. This procedure determines the stages of interaction between policyholders and the territorial bodies of the Pension Fund of the Russian Federation to provide documents of working citizens one year before the emergence of the right to assign an old-age labor pension.
1.4. Interaction between the territorial bodies of the Pension Fund of Russia and policyholders is carried out on the basis of the Agreement “On the exchange of electronic documents in the electronic document management system of the Pension Fund of Russia via telecommunication channels.”
1.5. The transfer of information is carried out via secure telecommunication channels provided for by the Agreement specified in clause 1.4 of this Procedure, using an enhanced qualified electronic signature (hereinafter referred to as ES) in accordance with the requirements for the protection of personal data established by the legislation of the Russian Federation.
1.6. Participants in the interaction ensure the confidentiality and security of personal data received during the interaction in accordance with the Federal Law of July 27, 2006 No. 152-FZ “On Personal Data” and the Federal Law of July 27, 2006 No. 149-FZ “On Information, Information Technologies and Information Protection "
1.7. Participants in the interaction acknowledge that the electronic packages of documents sent and received by them, certified by the electronic signature of authorized persons, subject to the requirements of the Federal Law of 04/06/2011 No. 63-FZ “On Electronic Signatures”, are legally equivalent to documents on paper, certified by the corresponding signatures and seals. .
1.8. Concepts used in this order:
advance work - a set of measures to ensure the completeness and reliability of information about the pension rights of insured persons, recorded in the territorial bodies of the Pension Fund of the Russian Federation and necessary for the timely and correct assignment of pensions;
electronic image of a document - an electronic copy of an image of a document obtained as a result of scanning an original document, which will be submitted to the territorial body of the Pension Fund on paper, and in its absence - a copy of the document certified in accordance with the procedure established by law;
layout of an electronic payment file (hereinafter referred to as the electronic payment file) - an electronic payment file before the territorial body of the Pension Fund makes a decision on establishing (refusal to establish) a pension and (other) payment, including those generated by the territorial body of the Pension Fund for the purpose of organizing advance work in relation to persons, retiring.
2. The procedure for submission by policyholders to territorial authorities Pension Fund of electronic images of documents required for granting a pension
2.1. Policyholders submit the following documents to the territorial bodies of the Pension Fund of the Russian Federation in electronic form for carrying out advance work:
2.1.1. Lists of employees retiring in the next 12 months.
2.1.2. Lists of jobs, professions, positions, employment in which gives the insured persons the right to early appointment old-age labor pension (hereinafter referred to as the Lists).
Lists and name lists for them are presented in the form of a file generated in the “List of Medicines” program. The file name is assigned automatically in the specified program when downloading the file in .XML format and contains an indication of the period of preparation of the List and the registration number of the policyholder (for example, PERECH-Y-2013-ORG-085-0XX-XXXXXX).
Along with the Lists and name lists thereto, policyholders submit scanned images of documents confirming the validity of including professions and positions in the Lists.
If changes are made to previously submitted documents, the amended documents are submitted again.
Documents for the List are scanned at 300 dpi (300 dpi), in 24-bit color mode, in DJVU format and formed into a separate folder with the appropriate name and indication of the reporting period (for example, DOCUMENTS FOR THE LISTS_4-2013).
2.1.3. Lists of employees entitled to early retirement benefits (if any).
2.1.4. Documents required for granting a pension and available to policyholders:
Personal identification, age, place of residence and citizenship (passport, number of the compulsory pension insurance certificate (SNILS);
About the periods of work and (or) other activities of the insured person, including relevant types of work (for example, a military ID, work book, certificate from the employment authorities (to confirm periods of receiving unemployment benefits), a certificate confirming periods of work giving the right for early retirement benefits).
If necessary, policyholders have the right to submit documents provided for in the List of documents required to establish a labor pension and a pension for state pensions in accordance with the federal laws “On Labor Pensions in the Russian Federation” and “On State Pensions in the Russian Federation”, approved by a resolution of the Ministry of Labor of Russia dated 27.02.2002 No. 16/19pa, including the average monthly earnings (income) of the insured persons, the presence of disabled family members as dependents of the insured person (for example, a child’s birth certificate, a certificate of full-time study in educational institution), about changing the last name, first name, patronymic (for example, marriage certificate) and other documents.
2.2. The documents specified in clause 2.1.4 of this Procedure are submitted via telecommunication channels to the territorial bodies of the Pension Fund of the Russian Federation within the following deadlines:
but no later than 9 months before the right to a pension arises in accordance with the list of employees retiring in the next 12 months, in the form of electronic images of documents certified by the electronic signature of the employee responsible for submitting the documents. For example, documents for employees retiring in 2015 must be submitted to the territorial bodies of the Pension Fund no later than March 2014.
2.3. Lists of employees retiring in the next 12 months are submitted annually, no later than January of the year preceding the year of application for a pension (for example, lists of employees retiring in 2015 must be submitted in January 2014).
For newly hired employees, this information is provided as they are hired, but no later than three months from the date the employee was hired by the organization.
Lists of persons retiring are submitted as a file in EXCEL format indicating:
Full name of the employee,
Numbers of the certificate of compulsory pension insurance,
Dates of birth
Registration addresses and actual place of residence of the employee,
The basis on which an employee acquires the right to receive an old-age labor pension.
2.4. Policyholders generate electronic images of documents necessary for assigning a pension for each insured person in a separate package of documents. Documents are scanned at 300 dpi (300 dpi), 24-bit color, in DJVU format. Each document is scanned separately and saved into a separate file. A package of documents is prepared for each insured person.
A register of sent documents is attached to the package of documents. The register must indicate:
Full name of the employee for whom the package was formed,
Number of the employee's compulsory pension insurance certificate,
Name of the documents being sent (indicating the number of enclosed sheets of the document being sent),
Full name of the insurer's organization,
Legal and actual address of the insurer's organization,
Full name of the employee responsible for submitting documents,
Contact phone numbers.
Each document contained in the package of documents must be certified by the electronic signature of the employee responsible for submitting the documents. A package of documents is archived using an archiver program installed at the workplace of the employee responsible for submitting documents, with saving in one folder for each employee. The package of documents is given the name:
“LayoutPD_code UPFR_Reg No. of Insured_SNILS_Package identifier.zip”,
Package identifier - serial number of the sent file.
For example, “LayoutPD_001_085-002-028408_123-456-789-00_1.zip». When sending a package of documents, the name of the package of documents is repeated in the “Subject” line. For example, " LayoutPD_001_085-002-028408_123-456-789-00_1.zip». Sending an electronic package of documents is carried out via secure telecommunication channels.
When resending additional documents for the same employee, the next serial number is indicated in the package title. For example, “LayoutPD_001_085-002-028408_123-456-789-00_2.zip».
2.5. Policyholders send to the territorial bodies of the Pension Fund electronic images of the documents required for the assignment of a pension and specified in paragraph 2.1.4 of this Procedure, via communication channels only if the employee has consent to the processing of his personal data. Responsibility for obtaining the consent of an individual in writing for the processing of his personal data rests with the policyholders.
2.6. In the event of dismissal (death) of an employee, insurers send a reasoned refusal (notification) about the impossibility of providing electronic images of documents provided for in paragraph 2.1.4 of this Procedure to this employee. A reasoned refusal (notification) is drawn up in any form, indicating the last name, first name, patronymic, number of the employee’s compulsory pension insurance certificate, as well as the reasons for the impossibility of providing electronic images of documents.
2.7. If for some reason the policyholder is unable to submit a package of documents certified by electronic signature within the established time frame, then the policyholder is allowed to submit the specified package of documents on a removable medium with the presentation of the original documents.
3. The procedure for the submission by policyholders to the territorial bodies of the Pension Fund of the Russian Federation of documents necessary for the assignment of a pension, by proxy
3.1. The employee responsible for submitting documents, if there is a power of attorney from the person applying for a pension, has the right to:
Submit to the territorial bodies of the Pension Fund the documents necessary for the assignment of a pension, which were sent to the territorial bodies of the Pension Fund in accordance with Section 2 of this Procedure;
Apply for a labor pension;
Receive from the territorial bodies of the Pension Fund a pension certificate and other documents on paper based on the power of attorney of the insured person to represent his interests in the territorial bodies of the Pension Fund (when registering a pension).
The specified documents and the application for a pension are submitted no earlier than a month before the occurrence of the insured event, but no later than the date the right arose.
4. The procedure for receipt and registration by territorial bodies of the Pension Fund of the Russian Federation of documents submitted for the assignment of a pension
4.1. Documents submitted to the territorial bodies of the Pension Fund of Russia in accordance with section 2 of this Procedure are received via secure telecommunication channels, processed and registered using the software and hardware complex “PFR Client Service” (hereinafter referred to as the PTK KS PFR), the software and hardware complex “Management” pension documentation."
4.2. Received documents are transferred to the territorial bodies of the Pension Fund of the Russian Federation at the place of residence of the insured person for processing.
Specialists of the territorial bodies of the Pension Fund of Russia are responsible for the timeliness and compliance with this Procedure, as well as for the disclosure or other consequences of transferring information to third parties in the manner prescribed by law.
Specialists are responsible for using the received personal data solely for the purpose of fulfilling their duties in order to implement the provisions of this Procedure.
4.3. Specialists of the territorial bodies of the Pension Fund of the Russian Federation, responsible for carrying out advance work, upon receipt of the documents specified in paragraph 2.1.4 of this Procedure, in relation to each insured person within 14 calendar days from the date of receipt:
Register an appeal to the PTK KS;
A mock-up of the electronic document is generated by loading electronic images of the documents required for the assignment of a pension and received from policyholders into the PTK KS;
They generate a receipt for receipt of electronic images of documents necessary for assigning a pension (Appendix No. 1 to this Procedure) and send it to policyholders to notify the insured person of the need to provide missing documents;
Policyholders are informed about the need to notify the insured person about not including certain periods of work in the insurance period for calculating the amount of the pension by sending him a notification (Appendix No. 2 to this Procedure).
4.4. A receipt for receipt of electronic images of documents necessary for assigning a pension, and notification of the insured person regarding the non-inclusion of certain periods of work in the insurance period, are certified by the electronic signature of a specialist from the territorial body of the Pension Fund of the Russian Federation and sent to policyholders via communication channels.
The package of documents (receipt and notification) is archived. The package of documents is given the following name:
“LayoutPD_code UPFR_Reg No. of the Policyholder_SNILS_Package identifier.zip”, where:
UPFR code - UPFR code in the employee’s area of residence/registration (Appendix No. 3);
Registration No. of the Policyholder - registration number of the policyholder;
SNILS - number of the employee’s compulsory pension insurance certificate;
Package ID in in this case denoted by Latin letters "PFR».
For example, “LayoutPD_001_085-002-028408_123-456-789-00_PFR. zip».
4.5. When an employee submits documents confirming periods (specified in the Notification) that cannot be accepted for the assignment of a pension, the employee responsible for submitting the documents sends the specified documents via secure telecommunication channels to the territorial body of the Pension Fund. In this case, the package of documents is given a name in accordance with clause 2.4. of this Procedure indicating the package identifier.
5. Responsibility of the parties for the accuracy of the information provided and its storage
5.1. Policyholders are responsible for the accuracy of the information provided in the manner prescribed by Article 25 of the Federal Law of December 17, 2001 No. 173-FZ “On Labor Pensions in the Russian Federation.”
5.2. The parties (policyholders, territorial bodies of the Pension Fund of the Russian Federation) are responsible for the timeliness and compliance with this Procedure, as well as for the disclosure or other consequences of transferring information to third parties in the manner prescribed by law.
5.3. The parties (insurers, territorial bodies of the Pension Fund of the Russian Federation) are obliged to ensure the security of storage of electronic media and protection from unauthorized access by third parties, compliance with access rights to information in the event of its transfer and storage on electronic media in accordance with the legislation of the Russian Federation.
Signatures of the parties:
Appendix No. 1
_________________________________________________________________
RECEIPT
We inform you that the policyholder's file is _________________________________________ ______________________________________________________________________________,
(name of company)
with electronic images of documents necessary for granting a pension ________ ______________________________________________________________________________
(last name, first name, patronymic of the employee in the nominative case, SNILS)
received for advance work.
Electronic images of documents received:
|
Name of documents |
Submission mark |
|
|
Insurance certificate of compulsory pension insurance |
||
|
Employment history |
||
|
Military ID |
||
|
Marriage certificate |
||
|
Salary certificate |
||
|
Certificate specifying work under conditions that give the right to early pension provision |
||
|
Archive transcript |
||
|
Job information |
||
|
Certificate of renaming (reorganization) of an organization |
||
|
Certificate from employment authorities |
||
|
Certificate of period of residence with husband-soldier |
||
|
Child's birth certificate |
||
|
Certificate of disabled family members studying full-time |
||
|
Child's insurance certificate |
||
|
Other documents: |
||
________________________ _______________ _______________ _______________
Appendix No. 2
to the Procedure for organizing electronic information interaction
in the direction of the electronic package of documents
for working citizens, necessary for the assignment of pensions
_____________________________________________________________________________
(name of the territorial body of the Pension Fund of Russia)
NOTIFICATION
Dear __________________________________________________________
(last name, first name, patronymic of the employee)
We would like to inform you that the following periods of work cannot be taken into account when assigning a labor pension:
from __________ to __________, since _________________________________________________________________ _________________________________________________________________________________________;
from __________ to __________, since _________________________________________________________________ _________________________________________________________________________________________;
from __________ to __________, since _________________________________________________________________ _________________________________________________________________________________________;
from __________ to __________, since _________________________________________________________________ _________________________________________________________________________________________;
from __________ to __________, since _________________________________________________________________ _________________________________________________________________________________________;
from __________ to __________, since _________________________________________________________________ _________________________________________________________________________________________;
from __________ to __________, since _________________________________________________________________ _________________________________________________________________________________________;
Additionally you should submit:
|
Title of the document |
|
_______________________ ________________ ________________ _______________
(job title) (signature) (date) (contact number)
The second copy was received by: ___________________ ___________________ ____________________
(full name of employee) (signature) (date of receipt)
|
Area code |
District name |
|
Chita and Chita district |
|
|
Alexandrovo-Zavodsky |
|
|
Akshinsky |
|
|
Baleyan |
|
|
Borzinsky |
|
|
Gazimuro-Zavodsky |
|
|
Zabaikalsky |
|
|
Kalarsky |
|
|
Kalgansky |
|
|
Karymsky |
|
|
Krasnochikoisky |
|
|
Krasnokamensky |
|
|
Kirinsky |
|
|
Mogochinsky, Tungiro-Olekminsky |
|
|
Aginsky |
|
|
Duldurginsky |
|
|
Mogoituysky |
|
|
Nerchinsky |
|
|
Nerchinsko-Zavodsky |
|
|
Olovyanninsky |
|
|
Ononsky |
|
|
Petrovsk-Zabaikalsky |
|
|
Priargunsky |
|
|
Sretensky |
|
|
TungokochenskyIn this Procedure, a power of attorney is understood as the written authority of the insured person to represent his interests by another person before third parties (in a certain territorial body of the Pension Fund of Russia) |